Scheduling and booking software
Appointment schedulers like Calendly give clients a booking link; shift schedulers like WhenIWork plan hourly staff schedules. Pick the right job first.
Based on 30 tools in our database, reviewed June 2026.
| Details | Pricing | Free plan | Free trial | Best for | Review | |||
|---|---|---|---|---|---|---|---|---|
 Calendly | 8.3 / 10 | Freemium | $10/moper seat | Yes | Yes | Sales and recruiting teams running high-volume external scheduling | Review Calendly | |
| 8.0 / 10 | Freemium | $12/moper seat | Yes | Yes | Individuals needing basic scheduling | Review Cal.com | ||
 Book Like A Boss | 7.5 / 10 | Paid | $7.50/mo | — | Yes | Independent coaches and consultants who need a polished booking + payment page | Review Book Like A Boss | |
 TidyCal | 7.5 / 10 | Freemium | $29 one-time | Yes | — | Freelancers and consultants replacing Calendly with a one-time cost | Review TidyCal | |
 WhenIWork | 7.5 / 10 | Paid | $2.50/moper seat | — | Yes | Restaurant and retail managers building weekly shift schedules | Review WhenIWork | |
 Zoho Shifts | 7.5 / 10 | Freemium | $1/moper seat | Yes | Yes | Retail and hospitality managers scheduling hourly shift workers | Review Zoho Shifts | |
 Orbital Shift | 7.4 / 10 | Paid | $3/moper seat | — | Yes | Multi-location hospitality and food-service operators managing shift coverage | Review Orbital Shift | |
 SimplyBook.me | 7.3 / 10 | Freemium | Free | Yes | Yes | Service SMBs needing branded booking pages with payment processing | Review SimplyBook.me | |
| 7.3 / 10 | Paid | $8/mo | — | Yes | Compliance-driven industries (healthcare, utilities, manufacturing) needing automated credential tracking | Review vairkko | ||
 ZoomShift | 7.3 / 10 | Freemium | $2/moper seat | Yes | Yes | Small businesses scheduling hourly or shift workers | Review ZoomShift | |
 Crew Control | 7.2 / 10 | Paid | $39/mo | — | Yes | Landscaping companies scheduling recurring maintenance routes | Review Crew Control | |
 eSchedule | 7.2 / 10 | Paid | ~$1.2K/yrapproximate | — | Yes | EMS, fire, and air-medical agencies moving off spreadsheets | Review eSchedule | |
 Aladtec | 7.0 / 10 | Custom | Customcontact sales | — | Yes | Fire departments and EMS agencies managing complex rotating shift schedules | Review Aladtec | |
 whentohelp | 7.0 / 10 | Freemium | $16/mo | Yes | Yes | Small-to-mid nonprofits scheduling recurring volunteer shifts | Review whentohelp | |
 Resource Guru | 6.9 / 10 | Paid | $4.16/moper seat | — | Yes | Creative and digital agencies managing multiple client projects simultaneously | Review Resource Guru | |
 Room Genius | 6.9 / 10 | Freemium | Usage-basedpay as you go | Yes | Yes | Homeowners planning a room refresh on a budget | Review Room Genius | |
| 6.8 / 10 | Paid | ~$50/moapproximate | — | Yes | Catholic parishes scheduling lectors, servers, and EMHCs | Review Ministry Scheduler Pro | ||
 Schedule360 | 6.8 / 10 | Custom | Customcontact sales | — | Yes | Hospital and health system scheduling departments | Review Schedule360 | |
 Altametrics Schedules | 6.7 / 10 | Paid | $150/mo | — | Yes | Multi-unit QSR and fast-casual restaurant operators | Review Altametrics Schedules | |
| 6.7 / 10 | Paid | ~$329/moapproximate | — | Yes | Dental practices prioritizing automated appointment reminders to cut no-shows | Review Lighthouse360 | ||
 GlamBase | 6.6 / 10 | Freemium | $14.99/mo | Yes | Yes | Content creators seeking passive income via AI-driven virtual personas | Review GlamBase | |
 ANSOS | 6.5 / 10 | Paid | Customcontact sales | — | — | Hospitals and large health systems | Review ANSOS | |
 mazevo | 6.5 / 10 | Paid | ~$5K/yrapproximate | — | Yes | Higher-ed and K-12 facilities teams managing 10+ rooms across multiple buildings | Review mazevo | |
 ESO Scheduling | 6.4 / 10 | Paid | ~$795/yrapproximate | — | Yes | EMS agencies needing automated rotating-shift generation and payroll accuracy | Review ESO Scheduling | |
 NetDuty | 6.3 / 10 | Paid | $69/mo | — | Yes | Volunteer and combination fire departments managing shift sign-ups | Review NetDuty | |
| 6.3 / 10 | Custom | ~$300/moapproximate | — | Yes | Independent practices wanting a managed marketing + scheduling platform | Review PatientPop | ||
 WhenIsGood | 6.3 / 10 | Freemium | $20/yr | Yes | — | Quick one-off meeting polls for teams or communities | Review WhenIsGood | |
 FireRoster | 6.1 / 10 | Custom | Customcontact sales | — | Yes | Career and combination fire departments managing complex rotating shift patterns | Review FireRoster | |
 wellsky scheduling | 6.1 / 10 | Custom | ~$100/moapproximate | — | Yes | Multi-site clinics and hospital systems needing centralized patient scheduling | Review wellsky scheduling | |
 UGE Schedule Source | 5.4 / 10 | Custom | Customcontact sales | — | — | Enterprise healthcare and hospital shift scheduling | Review UGE Schedule Source |
Calendly8.3 / 10Sales and recruiting teams running high-volume external scheduling
Book Like A Boss7.5 / 10Independent coaches and consultants who need a polished booking + payment page
TidyCal7.5 / 10Freelancers and consultants replacing Calendly with a one-time cost
WhenIWork7.5 / 10Restaurant and retail managers building weekly shift schedules
Zoho Shifts7.5 / 10Retail and hospitality managers scheduling hourly shift workers
Orbital Shift7.4 / 10Multi-location hospitality and food-service operators managing shift coverage
SimplyBook.me7.3 / 10Service SMBs needing branded booking pages with payment processing
Compliance-driven industries (healthcare, utilities, manufacturing) needing automated credential tracking
Crew Control7.2 / 10Landscaping companies scheduling recurring maintenance routes
eSchedule7.2 / 10EMS, fire, and air-medical agencies moving off spreadsheets
Aladtec7.0 / 10Fire departments and EMS agencies managing complex rotating shift schedules
whentohelp7.0 / 10Small-to-mid nonprofits scheduling recurring volunteer shifts
Resource Guru6.9 / 10Creative and digital agencies managing multiple client projects simultaneously
Room Genius6.9 / 10Homeowners planning a room refresh on a budget
Catholic parishes scheduling lectors, servers, and EMHCs
Altametrics Schedules6.7 / 10Multi-unit QSR and fast-casual restaurant operators
Dental practices prioritizing automated appointment reminders to cut no-shows
GlamBase6.6 / 10Content creators seeking passive income via AI-driven virtual personas
mazevo6.5 / 10Higher-ed and K-12 facilities teams managing 10+ rooms across multiple buildings
ESO Scheduling6.4 / 10EMS agencies needing automated rotating-shift generation and payroll accuracy
NetDuty6.3 / 10Volunteer and combination fire departments managing shift sign-ups
Independent practices wanting a managed marketing + scheduling platform
FireRoster6.1 / 10Career and combination fire departments managing complex rotating shift patterns
wellsky scheduling6.1 / 10Multi-site clinics and hospital systems needing centralized patient scheduling
About scheduling and booking software
This category mixes two jobs that are easy to confuse. Appointment schedulers such as Calendly, Cal.com, TidyCal, Book Like A Boss and SimplyBook.me give clients a booking link or page. Shift schedulers such as WhenIWork, Zoho Shifts and Orbital Shift plan work schedules for hourly staff in retail and hospitality. Most of the 30 tools bill per user; 26 offer a free trial but only 10 have a free plan. Listed prices start at $1/mo with a median of $10/mo, and Calendly holds the highest editorial score.
What to compare before you choose
Client bookings or staff shifts
Calendly-style tools share your availability with clients; shift tools such as WhenIWork and Zoho Shifts schedule hourly employees and suit salaried knowledge workers poorly. Services with several staff or rooms, such as salons and clinics, need resource booking, which our Calendly review flags as a weakness.
Per user, per employee or lifetime
Calendly ($10/seat/mo) and Cal.com ($12/user/mo) charge per user, while TidyCal sells a lifetime plan from $29 one-time. Shift tools price per scheduled employee, with Zoho Shifts from $1/user/mo and WhenIWork from $2.50, so your hourly headcount, not your managers, drives the bill.
Payments, video and enterprise controls
Check what happens around the booking: Book Like A Boss and SimplyBook.me take payments on the booking page, while Calendly relies on third-party video conferencing. Enterprise requirements such as SSO and audit logs rule out lighter tools like TidyCal and Book Like A Boss.
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