Collaboration tools
Whiteboards, retrospectives, e-signatures, code review and a business phone system share this list. Shortlist by the job you need done, then compare price.
Based on 17 tools in our database, reviewed June 2026.
| Details | Pricing | Free plan | Free trial | Best for | Review | |||
|---|---|---|---|---|---|---|---|---|
 RabbitSign | 7.6 / 10 | Freemium | ~$0.03approximate | Yes | Yes | Freelancers and small teams needing unlimited free contract signing | Review RabbitSign | |
 Whimsical | 7.6 / 10 | Freemium | $10/moper seat | Yes | Yes | Technical teams | Review Whimsical | |
 MetroRetro | 7.5 / 10 | Paid | ~$4/moper seat | — | Yes | Agile teams wanting engaging retrospective sessions | Review MetroRetro | |
 Spikes Studio | 7.5 / 10 | Freemium | $14.09/mo | Yes | Yes | Streamers and podcasters repurposing long-form content for TikTok and Reels | Review Spikes Studio | |
 Avaya Cloud Office | 7.4 / 10 | Paid | $20/moper seat | — | Yes | Mid-market and enterprise teams replacing legacy on-premises PBX systems | Review Avaya Cloud Office | |
| 7.2 / 10 | Freemium | $20/moper seat | Yes | Yes | Teams aiming to reduce PR bottlenecks | Review Graphite | ||
 MyRepChat | 6.8 / 10 | Paid | $5/mo | — | Yes | Independent financial advisors needing FINRA/SEC-compliant client texting | Review MyRepChat | |
 Podio | 6.8 / 10 | Freemium | $11.20/moper seat | Yes | Yes | Small teams needing a customizable all-in-one workspace | Review Podio | |
 BIM Collaborate Pro (Autodesk) | 6.6 / 10 | Paid | ~$85/moper seat | — | Yes | Multi-discipline AEC firms collaborating on Revit models across offices or geographies | Review BIM Collaborate Pro (Autodesk) | |
 browsea | 6.5 / 10 | Free Trial | $29/mo | — | Yes | Data analysts | Review browsea | |
 grouptogether | 6.5 / 10 | Freemium | ~$5.50approximate | Yes | — | HR and office managers organizing farewell, birthday, or milestone gifts for colleagues | Review grouptogether | |
 Markup.io | 6.3 / 10 | Paid | $79/mo | — | Yes | Design agencies running iterative client reviews on live websites | Review Markup.io | |
| 6.3 / 10 | Custom | Customcontact sales | — | Yes | Mid-market creative and marketing departments needing structured DAM | Review Swivle | ||
 Twyne | 6.3 / 10 | Usage-based | $500/mo | — | Yes | Performance marketers running high-volume CPL/CPA/CPC campaigns | Review Twyne | |
 rounds.so | 5.7 / 10 | Custom | Customcontact sales | — | — | Engineering hiring managers at tech-focused companies | Review rounds.so | |
 Whiteboard Fox | 5.5 / 10 | Freemium | $7.90/mo | Yes | Yes | Educators and tutors running quick visual explanations | Review Whiteboard Fox | |
 Planr | 4.4 / 10 | Freemium | See pricing | Yes | Yes | Small teams needing timeline, board, and calendar views in one tool | Review Planr |
RabbitSign7.6 / 10Freelancers and small teams needing unlimited free contract signing
Spikes Studio7.5 / 10Streamers and podcasters repurposing long-form content for TikTok and Reels
Avaya Cloud Office7.4 / 10Mid-market and enterprise teams replacing legacy on-premises PBX systems
MyRepChat6.8 / 10Independent financial advisors needing FINRA/SEC-compliant client texting
Podio6.8 / 10Small teams needing a customizable all-in-one workspace
BIM Collaborate Pro (Autodesk)6.6 / 10Multi-discipline AEC firms collaborating on Revit models across offices or geographies
grouptogether6.5 / 10HR and office managers organizing farewell, birthday, or milestone gifts for colleagues
Markup.io6.3 / 10Design agencies running iterative client reviews on live websites
Mid-market creative and marketing departments needing structured DAM
Twyne6.3 / 10Performance marketers running high-volume CPL/CPA/CPC campaigns
Whiteboard Fox5.5 / 10Educators and tutors running quick visual explanations
Planr4.4 / 10Small teams needing timeline, board, and calendar views in one tool
About collaboration tools
Collaboration is the most varied group in this section: 17 tools that help people work together on something specific. It includes diagramming and whiteboards (Whimsical, Whiteboard Fox), agile retrospectives (MetroRetro), e-signatures (RabbitSign), a customizable team workspace (Podio), stacked code reviews on GitHub (Graphite) and a cloud business phone system (Avaya Cloud Office). 8 have a free plan and 15 a free trial. Per-seat pricing is the most common model, but RabbitSign charges per document for batch sends. Shortlist by the job you need done, then compare price.
What to compare before you choose
The job, not the label
Tools here solve different problems, so shortlist by task: diagramming, retrospectives, contract signing, code review or calling. A whiteboard such as Whimsical will not replace Avaya's phone system, and Graphite only helps teams whose code is on GitHub.
Per-seat versus per-document pricing
Whimsical ($10/user/month), MetroRetro (about $4/user/mo) and Podio ($11.20/user/mo) charge per seat, so cost grows with every teammate you invite. RabbitSign's signing is free, with batch sends from $0.025 per document, which is cheap at low volume, though our review warns per-document costs add up for heavy senders.
Free-tier limits and security
Free tiers differ: Podio is free for up to 5 users and RabbitSign's free signing is unlimited, while MetroRetro has no forever-free plan. Our Whimsical review notes that advanced security features are missing from lower tiers, which matters if you share client material.
Questions about collaboration software
- All collaboration software
- Free collaboration software
- Collaboration software with a free trial