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Productivity & Business · Scheduling & Booking

WhenIsGood

Schedules meetings, polls, and availability for teams efficiently.

Our take: WhenIsGood is a dead-simple availability grid tool: organizers mark potential time slots, share a link, and respondents click when they're free — no account required by anyone.

Best forEvent organizers
ReviewedPricing: Freemium
6.3 out of 105 criteria · see breakdown
Try WhenIsGoodFree; Premium $20/yr
The bottom line

The fastest way to poll group availability — no sign-up, no friction, and free for most users.

Our score

Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.

What it is, and why we rate it

One line each. Open a row for detail.

What it really isWhenIsGood — free group availability polling tool for scheduling meetings without sign-up.
Our takeWhenIsGood is a dead-simple availability grid tool: organizers mark potential time slots, share a link, and respondents click when they're free — no account required by anyone.
It is a freemium product with a free core and an optional $20/year premium tier that removes ads and unlocks richer response options. It won't replace a full scheduling assistant, but for one-off group coordination it's hard to beat.
Why we rate itWhenIsGood strips scheduling coordination down to its bare minimum and executes it flawlessly.
The no-account-required design eliminates the biggest friction point in group polls — respondents actually respond.
The catchFeature ceiling is low: no automated reminders, no calendar booking, no recurring events, and limited integrations.
It's a poll tool, not a full scheduling platform.

Best / not good for

Best for
  • Quick one-off meeting polls for teams or communities
  • Situations where respondents won't create accounts (external guests, clients)
  • Budget-conscious organizers who just need a free Doodle alternative
Not good for
  • Automated 1:1 appointment booking (no calendar-blocking or confirmations)
  • Recurring or complex multi-event scheduling workflows
  • Teams needing deep integrations with Slack, CRMs, or video conferencing
Trade-offs

Friction report

Trade-offs to know before signing up.

  1. Time to value
    Fast: create a poll in under 60 seconds, share a link — no sign-up for organizer or respondents.
  2. Scale breakpoint
    Breaks down beyond ~20 respondents or when follow-through (confirmations, reminders) is needed.
  3. Walled garden
    Low: no proprietary data formats; event data is ephemeral and exportable to Excel on Premium.
Still a fit?
If none of these block you, start on the free plan.
Try WhenIsGood

A look inside

WhenIsGood product screenshot

Frequently Asked Questions

Does this scheduling tool find meeting times across multiple time zones without back-and-forth?

Scheduling tools identify optimal meeting times across global time zones.

How does WhenIsGood find meeting times across multiple time zones?

WhenIsGood finds meeting times across multiple time zones by aggregating participant availability.

How does WhenIsGood help event organizers find the best meeting times by allowing participants to indicate their availability online?

WhenIsGood allows event organizers to find optimal meeting times by letting participants indicate availability online, simplifying scheduling coordination.

How does this scheduling tool help teams find mutually available times and coordinate meetings efficiently?

It helps teams coordinate meetings by identifying mutual availability and scheduling appointments efficiently.

How can users find mutually available meeting times efficiently using this scheduling tool?

Scheduling tools find mutually available meeting times, coordinate calendars, and send automated invites efficiently.

Alternatives

  • Step up

    Doodle or Calendly for automated reminders, video link embedding, and team scheduling workflows.

  • Lighter alternative

    When2Meet for an even simpler, fully anonymous grid with no account required at all.

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Tags

#Scheduling#Coordination

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