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IntakeQ

HIPAA-compliant intake forms for health practitioners, with PracticeQ adding scheduling, client portal, payments, claims and telehealth.

Our take: IntakeQ is a sensible first system for small practices: forms, e-signatures and notes from $54.90 a month, or $29.90 if you see few new clients.

Best forHealth practice intake forms
ReviewedPricing: Free Trial
7.5 out of 105 criteria · see breakdown
Try IntakeQ$29.90/mo (low volume); $54.90/mo Forms Only

IntakeQ is a HIPAA-compliant intake form builder for healthcare practitioners; its Practice Management plan, sold as PracticeQ, adds scheduling, a client portal, payments, claims and telehealth. Forms Only costs $54.90 a month and Practice Management $84.90, with low-volume plans from $29.90. There is a 14-day free trial and no contract.

IntakeQ and PracticeQ

In 2021 the company renamed its practice management solution PracticeQ to separate it from IntakeQ Forms. Both are sold together on IntakeQ's pricing page, and practitioners sign in at intakeq.com.

Checked October 4, 2026
The bottom line

A good fit for small health practices that want digital intake first and practice management later.

Our score

Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.

Community ratings

Shown for context only. Our score is independent.

Capterra
4.7 out of 5
320+ reviews

4.7 / 5 aggregate · across 1 source

Third-party ratings shown verbatim; aggregate weighted by review volume.

What it is, and why we rate it

One line each. Open a row for detail.

What it really isA HIPAA intake form builder that grows into practice management under the PracticeQ name.
Our takeIntakeQ is a sensible first system for small practices: forms, e-signatures and notes from $54.90 a month, or $29.90 if you see few new clients.
Adding PracticeQ brings booking, payments, claims and telehealth for $84.90. Watch the low-volume caps and the per-practitioner fees, and expect to see both brand names during signup.
Why we rate itMonth-to-month plans with HIPAA BAA, e-signatures and a clear upgrade path to full practice management.
The catchLow-volume caps, per-practitioner add-on fees and a confusing two-brand setup.

Best / not good for

Best for
  • Replacing paper intake forms
  • Allied health and wellness practices
  • Small practices wanting booking and payments later
Not good for
  • Large multi-site groups
  • Practices needing deep behavioral health billing
  • Non-healthcare form needs
Trade-offs

Friction report

Trade-offs to know before signing up.

  1. Time to value
    Fast: build or adapt a form template and send it during the 14-day trial.
  2. Scale breakpoint
    Low-volume caps (10 forms, or 25 appointments and 25 forms per practitioner) force an upgrade as caseloads grow.
  3. Walled garden
    Zapier, Dropbox, Google Drive and a developer API help move data out.
Still a fit?
If none of these block you, try it on the official site.
Try IntakeQ

IntakeQ pricing

PlanPriceExtra practitionerLimits and what's included
Forms Only$54.90/month$20/monthUnlimited templates, e-signatures, SOAP notes, document sharing, e-faxing, HIPAA BAA, 2 assistant accounts
Practice Management$84.90/month$30/monthForms Only plus appointments, reminders, booking widget, client portal, payments, claims and superbills, telehealth, phone support
Forms Only, Low Volume$29.90/month$10/month10 form submissions per month
Practice Management, Low Volume$59.90/month$25/month25 appointments and 25 client form submissions per 30 days, per practitioner

From IntakeQ's pricing page, checked 4 October 2026. Billed monthly with no contract; sales tax added where required. We found no annual billing option.

Frequently Asked Questions

What is IntakeQ?

IntakeQ is a HIPAA-compliant online form builder for healthcare practitioners, used to send, collect and sign intake forms before appointments. Its sister plan, PracticeQ, adds scheduling, a client portal, payments, claims and telehealth.

How much does IntakeQ cost?

Forms Only costs $54.90 a month plus $20 per additional practitioner. Practice Management costs $84.90 a month plus $30 per additional practitioner. Low-volume versions cost $29.90 and $59.90 a month with usage caps (checked 4 October 2026).

What is the difference between IntakeQ and PracticeQ?

They come from the same company. In 2021 it renamed its practice management solution PracticeQ to separate it from IntakeQ Forms. IntakeQ covers forms, e-signatures and notes; PracticeQ adds appointments, client portal, payments, claims and telehealth.

Does IntakeQ have a free trial?

Yes. IntakeQ offers a free, full-featured 14-day trial with no obligation, and paid plans have no contract and can be cancelled at any time.

How do I log in to IntakeQ?

Conversion Gems is a review site, so you can't sign in here. Practitioners sign in at https://intakeq.com/signin. Clients use the portal or form link their practice sends them.

Is IntakeQ HIPAA compliant?

IntakeQ says it complies with HIPAA, PIPEDA and GDPR, and every plan includes a HIPAA business associate agreement (BAA).

IntakeQ alternatives

Other intake and practice management tools from our reviews:

Showing 1–3 of 4
Sources checked October 4, 2026: IntakeQ pricing, IntakeQ Forms, PracticeQ about, IntakeQ sign in, IntakeQ client portal features.

Conversion Gems independently reviews every tool.

Tags

#IntakeQ#PracticeQ#IntakeForms

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