Productivity & Business · Project Management

ProofHub

Project management and team collaboration software with flat monthly pricing for unlimited users, plus built-in proofing, chat and time tracking.

Our take: ProofHub makes sense once you have enough people that per-seat tools get expensive.

Best forFlat-fee team projects

ReviewedOct 2026Free Trial

6.95 criteria · see breakdown

Try ProofHubFrom $45/mo flat (annual); 14-day free trial

ProofHub is project management and team collaboration software with tasks, Gantt charts, chat, file proofing and time tracking in one place. It is built for teams that want unlimited users on a flat monthly price. Plans start at $45 a month billed annually, and there is a 14-day free trial with no credit card.

The bottom line

Good value for larger teams that want everything in one flat bill; small teams can start cheaper elsewhere.

Our score

Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.

Community ratings

Shown for context only. Our score is independent.

Trustpilot

4.2

5+ reviews

4.2 / 5 aggregate · across 1 source

Third-party ratings shown verbatim; aggregate weighted by review volume.

What it is, and why we rate it

One line each. Open a row for detail.

What it really isA flat-priced project management and collaboration suite with tasks, Gantt, chat, proofing and time tracking.

Our takeProofHub makes sense once you have enough people that per-seat tools get expensive.

Most teams that need reporting or an API will land on Ultimate Control, so plan around its regular $135 a month, not the 3-month offer.

Why we rate itIt bundles proofing, chat and time tracking with core project views and removes per-seat costs.

The catchReports, workflows, custom roles and API access sit in the higher plan, whose headline price is a temporary offer.

Best / not good for

Best for

Agencies working with clients
Creative teams that need approvals
Teams of 10 or more wanting one flat bill

Not good for

Solo users or tiny teams on a budget
Teams needing a large integration catalog

Trade-offs

Friction report

Trade-offs to know before signing up.

Time to value
Trial starts without a card; setting up projects, roles and workflows takes a few days.
Scale breakpoint
Past 40 projects, or once you need reports or the API, you must move to Ultimate Control ($135/mo annual).
Walled garden
Medium: CSV import and project export exist; API access only on Ultimate Control.

Still a fit?

If none of these block you, try it on the official site.

Try ProofHub

ProofHub plans and prices

Plan	Billed annually	Billed monthly	Projects and storage
Essential	$45/mo	$50/mo	40 projects, 15 GB
Ultimate Control	$135/mo (offer: $89/mo for the first 3 months)	$150/mo (offer: $99/mo for the first 3 months)	Unlimited projects, 100 GB
Free trial	$0 for 14 days	$0 for 14 days	No credit card

From ProofHub's pricing page, checked 4 October 2026. Both plans include unlimited users. The offer applies to new accounts and upgrades and may end without notice.

Features only on Ultimate Control

Feature	Essential	Ultimate Control
Reports and detailed activity logs	No	Yes
Workflows and custom roles	No	Yes
API access	No	Yes
IP restrictions and white labeling	No	Yes
Priority support	No	Yes

From the plan comparison on ProofHub's pricing page, checked 4 October 2026.

Frequently Asked Questions

How much does ProofHub cost?Does ProofHub charge per user?Is there a free version of ProofHub?What is the difference between Essential and Ultimate Control?Does ProofHub have an API?Where do I log in to ProofHub?

How much does ProofHub cost?

Essential costs $45 a month billed annually or $50 monthly. Ultimate Control costs $135 a month billed annually or $150 monthly; a limited-time offer cuts that to $89 or $99 for the first three months (checked 4 October 2026). Both plans include unlimited users.

Does ProofHub charge per user?

No. Both plans have a flat monthly price with unlimited users.

Is there a free version of ProofHub?

No. ProofHub offers a 14-day free trial with no credit card. If you do not pay when it ends, the account expires.

What is the difference between Essential and Ultimate Control?

Essential allows 40 projects and 15 GB. Ultimate Control adds unlimited projects, 100 GB, workflows, custom roles, reports, detailed activity logs, IP restrictions, white labeling, API access and priority support.

Does ProofHub have an API?

Yes, but API access is listed only on the Ultimate Control plan.

Where do I log in to ProofHub?

Conversion Gems is a review site. Sign in on ProofHub's own login page at proofhub.com/login.

ProofHub alternatives

Other project management tools to compare:

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Sources checked October 4, 2026: ProofHub pricing, ProofHub features, ProofHub homepage.

Conversion Gems independently reviews every tool.