Project Insight
Project and portfolio management software for PMOs, with a free plan for up to 3 users and paid plans from $9 per user a month.
Our take: Project Insight packs serious PMO features into fair per-user prices, and the free plan is usable for a small trial team.
Project Insight is project and portfolio management software for PMOs, with Gantt scheduling, budgets, time tracking and portfolio reporting. It suits small and mid-size organizations that run many projects. A free plan covers up to 3 users, Pro is $9 and Business $19 per user a month, and Enterprise is quoted.
Good value for PMOs that need budgets and portfolio views; check Enterprise pricing if you need resource planning.
Our score
Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.
What it is, and why we rate it
One line each. Open a row for detail.
Our takeProject Insight packs serious PMO features into fair per-user prices, and the free plan is usable for a small trial team.
Best / not good for
- PMOs tracking budgets and portfolios
- Service teams billing project time
- Organizations that need an on-premise option
- Teams of more than 3 wanting a free tool
- Simple to-do list needs
Friction report
Trade-offs to know before signing up.
- Time to valueSame day: free sign-up, a 30-minute getting-started guide and weekly live training.
- Scale breakpointA 4th user ends the free plan; resource planning and SSO need Enterprise.
- Walled gardenMedium: REST API from Business; Jira, Salesforce and Azure DevOps connectors only on Enterprise.
Project Insight plans and prices
| Plan | Price | Users | Key additions |
|---|---|---|---|
| Free | $0 | Up to 3 | Gantt, boards, dashboards, dependencies, critical paths, Microsoft 365, Teams and Slack |
| Pro | $9/user/mo | Unlimited | Budgets, expenses, time tracking, field-service tools, support tickets |
| Business | $19/user/mo | Unlimited | Portfolio, program and PMO management, invoicing, QuickBooks Online, REST API, agile |
| Enterprise | Custom quote | Unlimited | Resource and capacity management, SSO, HIPAA, Jira, Salesforce and Azure DevOps integrations, on-premise option |
From Project Insight's pricing page and plan matrix, checked 4 October 2026. Annual plans need 30 days' notice to cancel.
Which plan you need for each feature
| You need | Lowest plan |
|---|---|
| Time tracking and timesheets | Pro |
| Budgets and expense reports | Pro |
| Invoicing and QuickBooks Online | Business |
| Portfolio and PMO management | Business |
| REST API access | Business |
| Resource and capacity management | Enterprise |
| SSO and two-factor authentication | Enterprise |
| Jira, Salesforce or Azure DevOps integration | Enterprise |
From Project Insight's plan matrix, checked 4 October 2026.
Frequently Asked Questions
How much does Project Insight cost?
Is Project Insight free?
Which plan includes resource management?
Does Project Insight integrate with Jira and Salesforce?
Is there an on-premise version of Project Insight?
Where do I log in to Project Insight?
Project Insight alternatives
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