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Productivity & Business · Finance, Billing & Accounting

Hubdoc

Hubdoc, owned by Xero, captures bills and receipts, extracts the key data and publishes it to Xero or QuickBooks Online; free with Xero plans.

Our take: For Xero customers Hubdoc is an easy yes: it is included, it takes receipts by phone or email, and it attaches the document to the transaction.

Best forXero receipt capture
ReviewedPricing: Free Trial
7.0 out of 105 criteria · see breakdown
Try Hubdoc$12/mo, or included with Xero

Hubdoc is Xero's bill and receipt capture tool: it extracts the key figures and creates transactions in Xero or QuickBooks Online with the document attached. It is included with Xero business plans, and on its own costs $12 a month after a 30-day free trial.

Hubdoc is part of Xero

Xero announced its acquisition of Hubdoc on 31 July 2018, and the product is now branded Hubdoc from Xero. Xero retired Hubdoc's automatic supplier-portal fetching on 27 April 2022 (28 April in Australia and New Zealand).

On 2 July 2026 Xero announced Smart Document Capture, a capture tool built into Xero itself. We found no announcement ending Hubdoc, and its pricing and sign-up pages remain live.

Checked October 4, 2026
The bottom line

A sensible free add-on for Xero users; check if your Xero plan now steers you to Smart Document Capture.

Our score

Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.

Community ratings

Shown for context only. Our score is independent.

Capterra
4.2 out of 5
90+ reviews
Trustpilot
2.1 out of 5
15+ reviews

3.9 / 5 aggregate · across 2 sources

Third-party ratings shown verbatim; aggregate weighted by review volume.

What it is, and why we rate it

One line each. Open a row for detail.

What it really isXero's bill and receipt capture tool that feeds documents and extracted data into Xero or QuickBooks Online.
Our takeFor Xero customers Hubdoc is an easy yes: it is included, it takes receipts by phone or email, and it attaches the document to the transaction.
It has lost some ground: supplier-portal fetching ended in 2022, and Xero is now building its own Smart Document Capture inside the ledger. QuickBooks Online users pay $12 a month, which is reasonable for unlimited documents.
Why we rate itIt removes manual data entry for bills and receipts and keeps the paperwork with each transaction.
The catchNo supplier-portal fetching since 2022, and Xero's newer built-in capture tool may overlap it.

Best / not good for

Best for
  • Xero users capturing receipts and bills
  • Bookkeepers serving small clients
  • QuickBooks Online users wanting simple capture
Not good for
  • Users of accounting software other than Xero or QuickBooks Online
  • Firms needing custom parsing rules
  • Anyone expecting automatic fetching from supplier portals
Trade-offs

Friction report

Trade-offs to know before signing up.

  1. Time to value
    Minutes: sign up with Xero and forward or snap the first receipt.
  2. Scale breakpoint
    One plan only; larger firms get no advanced tiers.
  3. Walled garden
    Medium: built around Xero and QuickBooks Online.
Still a fit?
If none of these block you, try it on the official site.
Try Hubdoc

Hubdoc pricing

OptionPriceWhat you get
With a Xero business planIncludedXero Starter, Standard or Premium (Early, Growing or Established in the US)
Free trial$0 for 30 daysNo credit card required
Standalone$12/moUnlimited usage, multiple collaborators, Xero or QuickBooks Online sync, mobile apps

From Hubdoc's pricing page and the Xero App Store listing, checked 4 October 2026.

Frequently Asked Questions

Is Hubdoc still free with Xero?

Xero's App Store lists Hubdoc as included at no additional cost with Xero Starter, Standard and Premium plans (Early, Growing and Established in the US). Xero's US pricing page now names the capture feature Smart Document Capture (checked 4 October 2026).

How much does Hubdoc cost without Xero?

Hubdoc's pricing page lists one plan: a 30-day free trial with no card, then $12 USD a month, with unlimited usage and multiple collaborators (checked 4 October 2026).

Is Hubdoc being discontinued?

We found no Xero announcement ending Hubdoc; its pricing and sign-up pages are live. Xero did retire Hubdoc's automatic supplier-portal fetching in April 2022, and in July 2026 it launched Smart Document Capture inside Xero (checked 4 October 2026).

What is Hubdoc used for?

Hubdoc is used to capture bills, receipts and statements, extract the key figures and push them into Xero or QuickBooks Online with the document attached, so bookkeepers can reconcile without typing.

Which is better, Hubdoc or Dext?

Hubdoc's advantage is price for Xero users, since it is included. Dext is a separate paid capture tool; we have not reviewed it yet, so compare its current plans and features against your volume.

How do I log in to Hubdoc?

Conversion Gems is a review site, not Hubdoc. Hubdoc's official sign-in page is https://app.hubdoc.com/login, and Xero users can also sign up with their Xero account.

Hubdoc alternatives

Other document capture and accounting tools in our directory:

Showing 1–3 of 4
Sources checked October 4, 2026: Hubdoc pricing, Hubdoc homepage, Hubdoc on the Xero App Store, Xero: changes to Hubdoc importing, Xero: Smart Document Capture.

Conversion Gems independently reviews every tool.

Tags

#Bookkeeping#ReceiptCapture#Xero

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