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Capacities

A studio for your mind — an object-based knowledge management app that turns notes into a living, connected network of ideas.

Our take: Capacities offers a unique approach to note-taking by organizing information into interconnected objects, facilitating a structured and intuitive knowledge network.

Best forKnowledge workers, writers, researchers, and entrepreneurs who want a connected, structured thinking space without the complexity of traditional file hierarchies
ReviewedPricing: Freemium
7.7 out of 105 criteria · see breakdown
Try CapacitiesFree tier; Pro from $10/mo
The bottom line

An innovative tool for individuals seeking a structured and connected approach to personal knowledge management.

Our score

Reviewed by the Conversion Gems editorial team. Hover a facet to focus it; click to pin.Tap a facet to focus it.

Community ratings

Shown for context only. Our score is independent.

G2
4.8 out of 5
50+ reviews

4.8 / 5 aggregate · across 1 source

Third-party ratings shown verbatim; aggregate weighted by review volume.

What it is, and why we rate it

One line each. Open a row for detail.

What it really isCapacities — an object-based personal knowledge management app.
Our takeCapacities offers a unique approach to note-taking by organizing information into interconnected objects, facilitating a structured and intuitive knowledge network.
The platform provides a generous free tier, with advanced features like AI assistance and calendar integrations available in paid plans.

Best / not good for

Best for
  • Knowledge workers
  • Writers
  • Researchers
Not good for
  • Teams requiring real-time collaboration
  • Users preferring traditional file hierarchies
  • Those needing extensive third-party integrations
Trade-offs

Friction report

Trade-offs to know before signing up.

  1. Time to value
    Moderate: Initial learning curve due to object-based model.
  2. Scale breakpoint
    Limited team collaboration features.
  3. Walled garden
    Moderate: Primarily individual-focused with limited external integrations.
Still a fit?
If none of these block you, start on the free plan.
Try Capacities

Frequently Asked Questions

Is Capacities free to use?

Yes. The core product of Capacities is free forever — you get unlimited notes, objects, and cross-device sync with no time limit and no credit card required. Advanced features like the AI assistant, smart queries, and calendar integrations are available on paid plans.

What are the paid plans and what do they unlock?

Capacities offers two paid tiers: Pro (which adds AI assistance, queries, and calendar features) and Believer (a supporter tier for those who want to back the team's mission). Both are subscription-based. Check capacities.io/pricing for current plan details.

What makes Capacities different from other note-taking apps?

Instead of storing everything as generic files in folders, Capacities uses an object model — each 'Person', 'Book', 'Project', or 'Idea' is a typed entity with its own properties and links. This makes your knowledge base feel like a living network rather than a filing cabinet.

Does Capacities support team or collaborative workspaces?

Capacities is designed primarily as a personal knowledge management tool for individuals. It does not currently offer real-time collaborative workspaces in the way dedicated team tools do, making it best suited for solo knowledge work.

Can I get my data out of Capacities if I decide to leave?

Yes. Capacities supports full data export in standard formats so you are never locked in. The team emphasises data portability as a core principle, and all your content remains yours.

Alternatives

  • Step up

    Notion for team collaboration.

  • Lighter alternative

    Obsidian for local-first note-taking.

Showing 1–2 of 2

Conversion Gems independently reviews every tool.

Tags

#note-taking#PKM#knowledge management

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